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Sunshine Coast  07 5413 4000  | Gold Coast  07 5593 1665  | Melbourne 03 7020 2370

Recruiting now

Aitken Legal is currently recruiting for three roles:

  • Legal Secretary / Accounts Assistant – Sunshine Coast

  • For more information and how to apply, please see below.  

Legal Secretary / Accounts Assistant – Sunshine Coast

Aitken Legal is a law firm specialising in Employment Law and representing Employers only.  We have offices on the Sunshine Coast, Gold Coast and Melbourne.  This position is based in our Sunshine Coast office.


The Legal Secretary / Accounts Assistant position includes the following duties:

Legal Secretarial:   

Answering telephones; sending out new client forms and client agreements; meeting and greeting clients; maintaining electronic files; photocopying; filing; scanning; opening and archiving files in our legal practice management software; ordering supplies; typing; transcribing digital dictation; amending correspondence and legal documents; managing diaries for lawyers; arranging meetings with clients; opening mail; arranging couriers; maintaining cleanliness of the kitchen and conference rooms, etc and other general administration duties. Thorough knowledge of the use of Windows programs such as Word, Outlook, Excel and PowerPoint is required.  

Legal Accounts: 

Assisting the Accounts Manager with the Firm’s accounting functions across our three offices including bank reconciliations; invoicing clients; paying firm invoices; preparing statements and letters; debt recovery; answering account enquiries, etc.  We are looking for someone with accounts experience, particularly in a law firm, and who will be able to undertake the day-to-day accounts duties during any period of absence of the Accounts Manager.  However, for the right person, this training can be provided.  

The firm uses Practice Evolve as its legal practice management software which is used for all time recording, accounting functions and document management and all client files are maintained in Practice Evolve.  Experience in Practice Evolve would be beneficial but training will be provided for the successful applicant.  In these circumstances, experience in some other legal practice management software would be advantageous. 

It is important that the successful Applicant presents themselves professionally; has great attention to detail and is a team player with fantastic people skills so as to inter-relate well with our team, clients and service providers. They also need to have wonderful telephone etiquette when answering the firm’s telephones.  This is important because they are the first impression a prospective client has of our firm, as well as a familiar voice to our regular clients.  

This is a great opportunity to work for a reputable firm; doing interesting work in a friendly team environment.

Diversity and Inclusion

Aitken Legal hires a diverse workforce and our workplace policies and values foster a safe and inclusive workplace.

About Aitken Legal

Aitken Legal is a boutique employment law firm and its lawyers are leaders in Employment Law specialising in only advising Employers.  The combined employment law experience of the senior team is over 100 years, and two of these lawyers are Accredited Specialists in Workplace Relations Law.

Aitken Legal opened on the Sunshine Coast 18 years ago and has offices on the Sunshine Coast, Gold Coast and in Melbourne. 

We are a welcoming, engaging, and friendly team committed to supporting and developing our people.  We take enormous pride in our work and strive to always deliver excellent to our clients, but we do not require our lawyers to work excessive hours or to work on weekends. We trust our team to deliver and do not have strict budgets, just realistic expectations.  We provide flexibility when needed as we appreciate that we all have personal lives, and we understand that family is important.  

If this sounds like a team you would like to be a part of, and you have ambitions of becoming an exceptional employment lawyer, we would like to talk with you.

Salary package is dependent on experience and other attributes that the successful applicant may have to offer.

How to apply

Please submit a resume and cover letter outlining your background and what you can bring to the role to  

A Police Check (National Police Certificate) showing a clean record will be required for employment due to our position on the Queensland Government Legal Services Panel.